The information below is to provide you with an explanation of what personal data I hold, how I use it and your rights regarding the personal data I might collect about you.
- PERSONAL DATA I COLLECT
Should you choose to enter into a coaching relationship with me, I may collect information about you including your name, contact details, address, date of birth and details of previous employment. I may also, with your consent, take notes during consultation/coaching sessions which may include ‘sensitive personal data’.
The GDPR 2018 gives special protection to ‘sensitive personal data’ which includes information relating to health or sex life, race or ethnic origin, political beliefs or membership, philosophical or religious beliefs, trade union membership and information about the commission of offences and related proceedings. You should only provide this information if you agree to my holding it.
- HOW INFORMATION ABOUT YOU WILL BE USED
The information I collect allows me to:
- Contact you
- Keep in touch regarding day to day matters
- Receive payments from you
- Administer my website
- Provide my professional services
- Engage in discussions during consultation sessions
- LAWFUL BASIS FOR DATA PROCESSING
I will seek specific consent to my holding the personal data about you referred to at (1), above, in a written client agreement which we will enter into prior to my offering coaching services to you. Accordingly, the ‘lawful basis’ under the GDPR 2018 for my holding your personal data is that you have provided consent for my doing so.
- HOW INFORMATION ABOUT YOU WILL BE SHARED
I will not share your personal data with any third parties unless required by law or with your prior written consent.
- RETENTION PERIODS
Your personal data will normally be held for a period of no longer than 5 years after you have concluded your relationship with me and will be destroyed/deleted at this time unless agreed otherwise.
- YOUR RIGHTS
You have the right to access the personal data that is held about you by me and can request at any time that the information be added to, modified, restricted/suppressed or deleted. You also have the right to ask me to stop communicating with you. You can do this verbally or in writing to firstname.lastname@example.org.
Your personal data will be securely stored to avoid accidental loss and unauthorised access, use, alteration or disclosure and I have implemented reasonable technical and organisational measures designed to secure your personal data.
- OTHER INFORMATION
Links to other websites
Data Controllers & Processor
Dr Esther Cavett.